You’re missing out if you’re not using project management software yet. Having one is single-handedly the easiest and best way to improve your daily workflow. So much so that it’s a form of self-sabotage if you don’t have one yet. Allow us to give you a clear idea as to how much your work will improve with project management software. The following are the fantastic workflow benefits that you will enjoy if you’d start using a project management software today:
Benefit #1: Easy Collaboration
Project management software will allow you to easily collaborate with one, a group of people, or everyone in just a click. All of your team members will have access to it so it will be very easy for you to reach out and exchange ideas without having to write emails back and forth. Project management software comes with its own communication hub that allows for easy collaboration at any given time. You won’t ever find yourself wasting a single minute just looking for someone’s email or local phone number. You can create plans, share files, and review all important aspects of a project on a unified hub that has all the files and contact people you need.
Benefit #2: Seamless Scheduling and Planning
Planning and scheduling can be pretty complex and confusing if you deal with different departments with numerous members. Having to check their availability, workload, current project, and unique demands can seem too much and can cause much delay. Such will be a thing of the past if you have a great project management software. A good one will allow you to have a clear view and control of the following in one dashboard:
a. People’s schedule
b. People’s current projects
c. People’s current deadline
d. People’s available time
Benefit #3: Improved Task Delegation Protocol
Task delegation will be a breeze if you’d use project management software. As you will have access to people’s schedules and current tasks, it will be very easy for you to decide which among your team members will be better equipped to handle new tasks. You won’t have to check on each one and personally ask if they’d be open to a new task– you’d be able to see everything transparently and you’d be able to decide for yourself.
Benefit #4: Smooth File Access and Sharing
You will no longer have to deal with missing files and broken links if you’d use project management software. With one, all relevant and important files will be accessible in one hub. All different departments and team members can have access to everything that they will ever need to be able to finish a task. Delays on missing files and documents will be a thing of the past.
Benefit #5: Effortless Remote Work
Having project management software is like having a floating and movable office. With one, you won’t have to worry if any of your team members won’t be able to physically report for work. As all important files are accessible online, remote work can be done with absolute ease. As project management software also comes with communication features, it will also be very easy for your team members to reach out and connect with each other even if they don’t work together in one place. It will also be very easy for you to receive daily progress reports.
Benefit #6: Efficient Risk Mitigation
Project management software is an ultimate productivity tool because it will allow you to see everything that is going on with not just one department or team, but with everyone. You’d enjoy the god complex that a project management software’s dashboard will bring because in one quick sweep, you’d be able to see risky projects, delayed tasks, and problematic endeavors. As you’d get to easily monitor everything, it will be very quick and easy for you to see any incoming trouble. You’d be able to see risks even before they appear. You’d also be able to quickly solve problems the very moment they pop.
Benefit #7: Painless Onboarding
It is always a drag to have to orient new hires. Old employees always need to stop whatever they’re doing and need to dedicate working hours to orienting new team members. With project management software, such will no longer be necessary. A project management software can be set to have a comprehensive tutorial where a new hire is guided every step of the way on every task protocol and current workflows. With one, no one in your team would have to lose precious working hours on doing something that is not directly related to their current task.
Benefit #8: Hassle-free Budgeting
Project management software also comes with features for the easy management of finances. It is pretty savvy because you’d easily see each project and the amount of money that each is burning. Such a view would give you clear insights as to which projects need more financial boost and which are losing heavily and are needed to be let go of. Payroll management will also become extremely easy as time-ins and time-outs are automatically created as timesheets.
Benefit #9: Boosted Productivity
You will have an improved level of productivity with the numerous edge and benefits that you will be receiving by using project management software. As all tasks can be simplified and transparency is available across all endpoints, all tasks will be done in a more efficient and proactive way.